Account Reports Overview

Account Reports Overview

Account Reports contain revenue, expense, payments and other financial transactions recorded in GuestPoint®.





Running Reports

1. Select the filters you wish to apply for the report.
2. Click 'Preview'.
3. View or download the report as required.

Reports Overview

Aged Debtors

The Aged Debtors Report lists the companies or debtors with corresponding total amount owing as at specified date, which is then further subdivided into how old the debts are (current, 30, 60, 90+ days). Once the date is selected, you can click 'Preview'.

Agent Commission

The Agent Commission Report' shows the total paid and the commission paid, in the date range     specified for each Agent.

Daily Room Statistics

The Daily Room Statistics gives you a daily breakdown of the property's total room inventory and status, including arrivals and departures as well as the revenue generated.

Daily Transactions

The Daily Transactions Report lists all transactions (room charges, payments, write offs etc.) that    have occurred up to a Roll Over.



In GuestPoint®, a “day” is the period of time between Roll Overs. If the date is June 3 at 1pm, GuestPoint® will refer to the ‘Last Roll Over’ as all transactions (as shown in the above example), between 10:05am on June 2 and 11:00am on June 3. GuestPoint® will refer to this Roll Over as the “Roll Over for the night of June 2”. Accommodation is an unusual business in that we want all the revenue from today to be grouped together but this might include breakfast charges that we will enter tomorrow morning. That's why GuestPoint®’s new day starts when you do a Roll Over, so it can keep track for you all transactions that belong together, regardless of the calendar date.

Don’t be confused by this. Once you have used GuestPoint® for a week or more, it will be second  nature.


Debtor's Invoice

The Debtors Invoice Report shows invoices for a Debtor raised between the Start and End Dates  selected. You can optionally have GuestPoint® group all invoices for the same company together and also only show invoices that are still outstanding (i.e. not fully paid).  Just select the dates and  options, and then click ‘Preview’.

Historic Debtor's Balance

The Historic Debtors Balance Report lets you produce a    report showing each debtor’s balance as at a specific date. Just select the date and click ‘Preview’.

Property Statistics

The Property Statistics Report produces valuable information about your property for a given date  range. The report includes revenue and occupancy statistics. Before you produce the report, you can select whether you want tax included in the report and the date range you want to use. You can also indicate whether you want the revenue in the report based  on the date the transaction was entered or the date of the Roll Over it was included in. We recommend that you tick the ‘Use Roll Over Dates’ option. You can also opt to include payments and/or include out of service rooms in total room count when needed.

If you are using GuestPoint® Premium you can also filter by Room Type Categories, if you have set up Categories and Sub-categories.

When you have selected your options, just click ‘Preview’ and GuestPoint® will  generate the report for you.

For Australian properties, this report can be used to complete the ABS Quarterly Report.


View Previous Roll Over

At any time you can view the Daily Balance for any previous date. Just select the ‘For night of’ date    and click ‘Preview’.

View Trial Roll Over

At any time, you can produce a Trial Roll Over. This will include all transactions to be included in your next Roll Over. This will show all room charges, payments and how much has been invoiced.



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