Account Reports cover the financial side of the property — debtors, revenue, room statistics, payments and Roll Over. They draw their data from Room Accounts and the debtor ledger, and most are driven by a date range you set inside the report card itself.

Reports in this tab

Aged Debtors

Purpose: Shows the total amount owed to your property by each Company (debtor), broken into ageing buckets so you can chase the right invoices first.

Report settings

•         As at Date — the report runs as of this date (defaults to today).

What you see

•         Each Company with an outstanding balance.

•         Outstanding amounts split into ageing buckets (e.g. Current, 30, 60, 90+ days).

•         Total owed per company and overall total.

Common use cases

•         Daily/weekly debtor follow-up.

•         Month-end accounts receivable review.

•         Identifying overdue accounts that need escalation.

Agent Commission

Purpose: Total revenue and commission payable per booking agent within a selected date range.

Report settings

•         Date Range — the reservation dates included (commission can be calculated against booking or stay dates depending on your setup).

What you see

•         Each agent and total bookings.

•         Gross revenue, commission percentage and commission payable.

Common use cases

•         Paying OTA / agent commission at end of month.

•         Reviewing which channels are driving the most revenue vs. cost.

Daily Room Statistics

Purpose: A day-by-day snapshot of room inventory and revenue for your property.

Report settings

•         Date Range — defaults to the current month.

•         Group by Room Type — split the figures out by room type instead of property-wide.

•         Inc Room Charges Only — include only Room Charge revenue (exclude extras).

What you see

•         Occupancy, vacancies and rooms out-of-service per night.

•         Average Daily Rate (ADR), RevPAR and total room revenue.

•         Totals for the selected period.

Common use cases

•         Daily handover and morning manager reports.

•         Tracking month-to-date performance against budget.

Daily Transactions

Purpose: Lists every transaction recorded for the selected night — charges, payments and adjustments. Use this for end-of-day cash up.

Report settings

•         Trial Roll Over — preview tonight's transactions before the Roll Over has been completed.

•         Last Roll Over — the transactions captured in the most recent completed Roll Over.

•         For night of — choose any historical date to view its transactions.

What you see

•         All Room Account transactions for the selected night.

•         Subtotals by transaction account / type.

•         Grand totals for revenue and payments taken.

Common use cases

•         End-of-day balancing before running Roll Over.

•         Investigating discrepancies on a specific night.

Debtors Invoice

Purpose: Generates the invoices to send to your debtor companies for outstanding charges.

Report settings

•         Date Range — the transaction period to invoice.

•         Group by Company — produce one consolidated invoice per company.

•         Only Show Outstanding — exclude items already paid.

What you see

•         Invoice-style breakdown of charges per company.

•         Totals per invoice and across all selected companies.

Common use cases

•         End-of-month debtor invoicing run.

•         Re-issuing a copy invoice to a corporate client.

Historic Debtors Balance

Purpose: Shows the outstanding debtor balance as it was on a chosen historical date — useful for reconciling against past financials.

Report settings

•         As at Date — pick the historical date you want the balance for.

What you see

•         Outstanding debtor balances per company at that point in time.

Common use cases

•         Reconciling debtor figures back to financials (e.g. tax year-end).

•         Auditing changes in the debtor ledger over time.

Property Statistics

Purpose: Higher-level statistics across the property — revenue, occupancy and payments — over a chosen period.

Report settings

•         Room Type Category — narrow the report to a specific category.

•         Date Range — period to report on.

•         Include Tax — show figures gross of tax.

•         Use Roll Over Dates — align the period to your Roll Over dates rather than calendar dates.

•         Include Payments — add a payments breakdown to the report.

What you see

•         Revenue, occupancy and ADR for the selected period.

•         Payments by type when 'Include Payments' is enabled.

Common use cases

•         Monthly/quarterly performance reviews.

•         Owner / management reporting.

Room Yield

Purpose: Revenue performance per room or room type — your yield figures.

Report settings

•         Date Range — the period to measure.

•         Inc Room Charges Only — exclude extras to focus purely on accommodation yield.

•         Include Tax — show tax-inclusive revenue.

•         Group by Month — summarise by month rather than night-by-night.

What you see

•         Revenue per room / room type for the period.

•         Average rate, occupancy and yield.

Common use cases

•         Pricing reviews — which room types are underperforming?

•         Comparing revenue performance month-over-month.

View Previous Roll Over

Purpose: Re-open a previously completed Roll Over to view the figures captured on a specific night.

Report settings

•         For night of — pick the Roll Over date to view.

•         Export Previous Roll Over — save a copy of the Roll Over to file.

What you see

•         The full Roll Over report exactly as it was completed for that night.

Common use cases

•         Re-printing the Roll Over for a specific night.

•         Investigating banking or revenue queries against a past night.

View Trial Roll Over

Purpose: Preview the Roll Over for tonight before it has been completed — useful as part of your end-of-day check.

What you see

•         A draft Roll Over showing the figures GuestPoint will roll over when you complete the night audit.

Common use cases

•         Catching discrepancies before completing Roll Over.

•         Confirming the night's revenue and payment totals during shift handover.