12 – Permanent Rentals – Add a Record (Tenant)

Procedural Note 12 

Permanent Rentals – Adding a new record/tenant 

To access this feature, click on the Permanent Rentals tab located in the menu on the left-hand side of your screen. This will bring up a list of your Permanent rentals.

            1. In this Permanent Rentals Tab, press Add record.

             

            2. Enter the Tenancy details as prompted in the details tab.

            

            

                  a) Start date

                  b) Durations (weeks) – lease duration

                  c) Expiry Date – will autofill based on entries a & b

                  d) Door – unit number (choose from dropdown)

                  e) Tenant code – Tenant identifier (we recommend “Unit#Tenantsurname”)

                  f) Required days in advance - rent due

                  g) Frequency - rent frequency

                  h) Commission – Management commission 

                  i) Rent amount

                  j) Name of tenant

                  k) Email address – Tenant Email address

                  l) Phone number – tenant phone number

                  m) Rent account

                  n) Description for rent

            3. Enter lease and bond details as prompted in the Lease & bond tab.

                  a) Lease start date

                  b) Lease end date

                  c) Tick Bond applies to this tenancy (if relevant)

                  d) Bond date

                  e) Bond amount

                  f) Notes

                  g) Bond authority (supplier account) 

                  h) Create automatic bond authority charge (Optional)

            Once complete press save. 

            

 

• Related Articles

• Permanent Rentals (Owner Accounting)

  Permanent Rentals Overview GuestPoint Owner Accounting makes it simple to create and manage permanent rental leases. Here you can manage tenant details, rental frequencies, bonds, additional charges and manage and receipt off funds received from the ...

• 11 – Permanent Rentals Existing

  Procedural Note 11 Permanent Rentals Existing To access this feature, click on the Permanent Rentals tab located in the menu on the left-hand side of your screen. This will bring up a list of your Permanent rentals. 1. To view the tenant statement: ...

• Tenant Accounts

  Tenant Account content TBC

• 28 - Management Tab - Transactions - Charges

  Procedural Note 28 Management Tab – Transactions – Charges Here, you can edit or add new charges. 1. To amend a record, select the period and then double click on the record you wish to update. To add a new charge, press + Add Record. 2. Upon double ...

• 47 - Management Tab - Setup - Unit Classes

  Procedural Note 47 Management Tab – Setup – Unit Classes Here, you can add or edit unit classes. 1. To Edit a unit class, double click on the record. To add a Record, press + Add Record. 2. Enter/modify the code and/or name. You can also mark the ...