15 – Accounts – Owners

15 – Accounts – Owners

 

Procedural Note 15
Accounts – Owners

 This section displays seven areas within the Accounts Module of Owner Accounting. It specifically pertains to Owner Accounting tasks after the booking has been imported from the GuestPoint Property Management System. All accounting activities that occur post-booking departure are managed here. Navigate to this section by pressing 'Account' on the GuestPoint Owner Accounting main menu and click owners. 

      1. Please see below, key for navigating through this screen
      


Code

Refers to the Door or Unit Number Code.

Category

Describes the relationship with the owner.

 

EFT

Electronic Funds Transfer protocol to the owner.

 

Name

The owner's name of the unit.

Units

Door or Unit Numbers of the owner. You can apply a filter by "Current" (the month yet to roll) or by period from the dropdown menu. Ensure you select your choice from the pull-down.

Budget

Represents agreed-upon expenditures without referral to the owner.

 

Funds

Funds available for distribution.

Disbursed

Shows funds that have been disbursed for the selected period.

Pending

Amount to be paid at month-end.

 

Hold

Funds held for repairs, etc., by agreement with the owner.

Nett

The amount due to the owner.

Eye

Displays the statement for the month to be rolled, or historical statements for previous periods, regarding the dropdown menu.

Refresh

Allows you to re-sync this module to ensure all information is up-to-date.

Add record

Allows you to add new owners.

 

      2. Statements
            a) To generate a unit statement, select the desired period and click the eye icon next to the corresponding unit you wish to view.  
            
            b) This will bring up your statement and from here, you can save, print (1) or email (2).   
            
        3. View or edit owner details
            a) Double click on the unit line you wish to view/edit.
            
            b) Navigate through the tabs based on the information you wish to view/edit.
              
                  1. Details owner/unit details
                  2. Disbursement owner bank details
                  3. Email logs summary of emails to the owner (can also resend emails from here)
                  4. Statement allows you to choose a template for your owner/s and is set up by TrustPoint onboarding
                  5. Notes show relevant owner notes that have been added.
      

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