15 – Accounts – Owners

15 – Accounts – Owners

    




Procedural Note 15 – Accounts – Owners

Steps Shortcut: Owner Accounting ->Accounts->Owners


Step-by-Step 1
Graphical user interface, text, application, email, websiteDescription automatically generated

Step-by-Step 2 

Code (relates to the Door or Unit Number Code), Category Relates to the relationship with the owner, EFT (a self-explanatory re-payment protocol to the owner), Name (the owner's name of the unit), Units (Door or Unit Numbers of the owner), (can apply a filter by Current – the month yet to roll, or by period from the drop-down, ensuring you select your choice from the pull-down), Budget (where agreement is reached on the Owners expenditure without referral), Funds are funds available to distribute, Disbursed shows what funds have been disbursed for the period selected, Pending is the amount to be paid at month end, Hold is where you may hold funds for repairs etcetera by agreement with the owner, Nett being the amount due to the owner and the Eye displays the statement for that month to be rolled, or in the case of a previous period, historical statements Regarding the pull-down menu.  Refresh allows you to re-sync this module to ensure all information is up-to-date.

Add Record  relates to applying charges which are covered in OA Procedure Note 28

A screenshot of a computerDescription automatically generated with medium confidence


Step-by-Step 3 

Click on the eye for a Unit that has transactions for the period as per the pull-down ensuring you select the choice that you wish to apply.

A screenshot of a computerDescription automatically generated with medium confidence

This will give you the following screen display for the unit you have selected from which you have several actions you can use.


Step-by-Step 4
By double clicking on Name for a specific unit 

Graphical user interface, application, tableDescription automatically generated

You get the following screen – Details are the Owner Details (self-explanatory)
Graphical user interface, text, application, emailDescription automatically generated

Disbursement (Owner's Bank Account Details)

Graphical user interface, applicationDescription automatically generated

A close-up of a logoDescription automatically generated with low confidence
Email Logs – provide a summary of the Email to your owner, including the ability to resend an e-mail.

Graphical user interface, applicationDescription automatically generated

Statement – allows you to choose a template for your Owner /s and is set up by GuestPoint Owner Accounting onboarding

Graphical user interface, text, application, WordDescription automatically generated

Notes – notes that relate to the owner

Graphical user interface, text, application, emailDescription automatically generated



    • Related Articles

    • Owner Accounts

      Owner Accounts Overview The owner accounts screen shows details of all owners, which units they own, their current and past transactions and the ability to print the Owner's Statement. You can drill down on each owner to see transactions, and you can ...

    • Unit Accounts

      Unit Accounts content TBC

    • Supplier Accounts

      Supplier Accounts content TBC

    • 13 – Accounts

      Procedural Note 13 – Accounts Steps Shortcut: Owner Accounting ->Accounts Step-by-Step This displays seven (7) areas within the Accounts Module of the Owner Accounting. This account area relates specifically to Owner Accounting after the booking has ...

    • Transaction Accounts

      Here you can manage existing or create new accounts to track revenue. Creating a New Transaction Account in Owner Accounting Select + Add Record, fill out the details as below, and select Save. ACCOUNT CODE: Enter in a one word code to help you ...