Send Invoice

As guests are checking out, you can create invoices for their Room Account charges and send these  to the company’s Debtor's account. Where a guest has booked and paid through an agent, (Wotif, American Express Travel etc.) you can send their room charges to the Agent account. To speed up  the check-out process, these invoices are accumulated and can easily be sent via the Send Invoices   screen.

      

In Step 1, the Send Invoices screen lists all invoices that have not yet been sent. You can select the invoices to send and the method to send. If the company does not have an email address on their    Company profile, you will only have the option to ‘Print’.

In Step 2, if you are emailing any invoices, you can set the subject and message content. If you have created different templates for your emails using GuestPoint® Premium, you can select the template  to use.

Now you are ready to send your invoices. Click ‘Start’ and GuestPoint® will create the invoices. If you   have a mix of Print and Email, the printed invoices will appear in the preview screen for you to print, and the email invoices will be queued to send.

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