Today & Tomorrow At-a-Glance

Today & Tomorrow At-a-Glance

The 'Today' at-a-glance pop up at the bottom right of the Reservation Plan gives you a wealth of up-to- date information. Just click on the information you want to drill down into.


      


      
      
      




New Bookings




New Bookings shows all new bookings made today. You can click on any name to open the Reservation screen and click ‘Print’ to print a detailed list of New Bookings.



Cancelled Bookings

    


Cancelled Bookings shows all bookings cancelled today. You can click on the name to open the  Reservation screen and click ‘Print’ to print a detailed list of Cancelled Bookings.


Unallocated Bookings





Unallocated Bookings shows all unallocated bookings in the Reservation Plan. To allocate room  numbers you can just select a Room Number and click ‘Save’ or click on the name to open the Reservation screen. You can also click ‘Print’ to print a detailed list of all Unallocated Bookings.


Non-Guaranteed Bookings




Non-Guaranteed Bookings are bookings where you do not have any of the following:

 

            1.      A paid deposit

            2.      A credit card number

            3.      Linked to a company that has a Debtor Account

            4.      Linked to an Agent (e.g. Expedia)

            5.      A Purchase Order number


By default, the Non-Guaranteed Bookings screen shows bookings for the next 14 days. You can easily  change the date range by clicking in the date fields then clicking ‘Apply’. You can also click ‘Print’ to  get a detailed list that includes phone numbers.



Best Rate



      


The amount next to ‘Best Rate’ on the at-a-glance screen is tonight’s best rate. The Best Rates screen shows rates for the next 7 days and how many of each room type you have available. You can  click ‘Adjust Room Rates’ to quickly access the Dynamics Rates screen to make any changes.


Next 7 Days Revenue


      



This shows revenue information for the next 7 days. You can easily change the date range by clicking  in the date fields then clicking ‘Apply’. You can also click ‘Print’ to get a detailed list.

This information is only visible if your User Account has Dashboard selected in the Set  Rights section, as this is sensitive financial information.



Next 7 Days Occupancy


      



Next 7 Days Occupancy shows occupancy information for the next 7 days. You can easily change the  date range by clicking in the date fields or increasing the number of ‘Days’. You can see your Occupancy % or Inventory Available. You can also click ‘Print’ to get a detailed list.

This information is only visible if your User Account has Dashboard selected in the Set Rights section, as this is sensitive financial information.



Next 4 Weeks Occupancy


      

Next 4 Weeks Occupancy shows information for the next 4 weeks. You can easily change the date range by clicking in the date fields or increasing the number of ‘Weeks’. You can also click ‘Print’ to  get a detailed list.

This information is only visible if your User Account has Dashboard selected in the Set  Rights section, as this is sensitive financial information.



Payments


      

Payments shows payments received since the last Roll Over. You can easily change the ‘Payment  Type’ by selecting from the list. You can also click ‘Print’ to get a detailed list.

This information is only visible if your User Account has Dashboard selected in the Set Rights section, as this is sensitive financial information.



Clean Rooms


      

Clean Rooms shows all clean rooms. You can click ‘Print’ to print a detailed list.

Rooms to Clean


      

Rooms to Clean shows all rooms that require cleaning and the type of clean required. You can click ‘Print’ to print a detailed list.


To Check-in


      

To Check-in is a great place to keep track of how many guests are still to check-in. You can click ‘Check-in’ to easily check a single guest in, or tick multiple guests and click ‘Multiple Check-in’. You can ‘Print Arrival Forms’ to process a group of guests either by room number or by guest name. You can also click ‘Print’ to get a more detailed list .


No Shows


      


If a guest was due to check-in yesterday and they did not show up, you need to either edit or cancel their reservation or mark them as a ‘No Show’. From the No Show screen, you can click on the guest  name to edit their reservation (cancel them or move them to new dates) or tick ‘No Show’ and click ‘Save’ to mark them as a No Show. You can also click ‘Print’ to produce a detailed list.


Inhouse Guests


      


     












Inhouse Guests shows all guests that have checked-in. You can click on a guest’s name to access their Reservation screen and click ‘Print’ to print a detailed list.


To Check-out


      


To Check-out is an easy place to keep track of how many guests are still to check-out. You can click ‘Check-out’ to check a single guest out, or tick multiple guests and click ‘Multiple Check-out’ or ‘Print  Room Accounts’ to process a group of guests. You can also click ‘Print’ to get a more detailed list.


Checked-out


      

The Checked-out screen lets you see quickly who has checked out and gives you easy access to their  Reservation screen, just click on a name, if you need to post a late charge or email them their Room Account. You can also click ‘Print’ for a detailed list.





Guest Vehicles


      
 
The Guest Vehicles screen shows all inhouse guest vehicles. You can click on a guest's name to access  their Reservation screen and click ‘Print’ to print a detailed list.





VIPs


      


The VIPs screen shows all inhouse and arriving VIP guests today. You can click on a guest's name to access their Reservation screen and click ‘Print’ to print a detailed list.


Rooms Available Tonight


      


The 'Rooms Available Tonight' shows the status of rooms. You can select ‘Vacant’, which will just  show you rooms available for sale tonight. You can also select ‘Occupied’, which will show all occupied rooms tonight, including guests that are due to check-in. You can select ‘Out of Service’  which will show you your rooms that are out of service tonight. Finally, you can select ‘All’, which  shows all rooms and their current status. You can click ‘Print’ to print a list of the status of each room.

If you need a list of all expected in-house guests tonight, you can use the ‘Occupied’ option.


Group Arrivals


This screen helps you keep track of group arrivals. All the guests that are part of a group who have not yet checked-in are listed here. You can click ‘Check-in’ to check a single guest in, or tick multiple guests and click ‘Multiple Check-in’ or ‘Print Arrival Forms’ to process a group of guests. You can also click ‘Print’ to get a more detailed list.

If you click on the Group Name, you can access the Group Reservation screen, where you can also  check-in group members.


Group Inhouse


The Inhouse Groups screen shows all group guests that are inhouse. You can click on a Group Name  to access the Group Reservation screen or a guest’s name to access their Reservation screen. You can click  ‘Print’ to print a detailed list.


Status Report




Click on ‘Status Report’ to get a quick overview on the following:


1. Guests who have ordered any Extras (e.g. Breakfast, Airport Pickup, etc.)
2. No Show
3. To Check-in
4. In-house Guests
5. Checked-out Guests
6. To Check-out


Tomorrow At-a-Glance


      

             



Just like the Today At-a-Glance, the Tomorrow At-a-Glance gives you key information about what    you can expect tomorrow. You can view:

1. Best Rate for tomorrow
2. Rooms to Clean tomorrow
3. Guests Checking-in tomorrow
4. Guests Checking-out tomorrow
5. Inhouse Guests tomorrow
6. Group Arrivals tomorrow
7. Group Inhouse tomorrow

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