Owner Accounting Manual
Transaction Accounts
Here you can manage existing or create new accounts to track revenue. Creating a New Transaction Account in Owner Accounting Select + Add Record, fill out the details as below, and select Save. ACCOUNT CODE: Enter in a one word code to help you ...
Fees & Charges
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Control Settings
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Categories
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Card Types
Card Types Overview All credit cards have been setup here for you during installation. Should you wish to edit an existing card type, just double-click on the card and edit as required. To create a new card type, select "Add Record" and complete the ...
Business
Coming soon...
Banks
Banks Overview A standard list of banks and their ABA code are loaded here by default. Should you wish to add a bank in future, simply select "Add Record" and enter in the Code and Bank Name. Edit an existing record by double-clicking on it
Update Periodic Charges
Coming soon...
Release Charges
Coming soon...
Receipts
Coming soon...
Payments
Coming soon...
Month End
Coming soon...
Journals
Coming soon...
Disburse Fund
Coming soon...
Charges
Coming soon...
Archive
Archive Overview The archive records and provides access to all report batches run from the system as a Zip file (EG the End of Month batch of reports). These can be downloaded from here at any time. Backups are also recorded in the archive for ...
Email Logs
Email Log Overview All emails sent from GuestPoint Owner Accounting will appear in the Email log, and their status can be reviewed. Double click on the email to open the email and view the attachment.
System Logs
System Logs Overview This screen can be used to ensure all is well with the system, and any errors can be traced by the Support team. This area does not need to be monitored.
Tasks & Audit
Tasks & Audit Overview This screen shows issues or alerts that the system would like to bring to your attention. Many of the tasks are self explanatory, and some may require assistance from GuestPoint Support. If you are unable to resolve a ...
Reconciliation History
Overview of Reconciliation History Here you can review all past reconciliations, and print the 3 Way reconciliation by clicking on the "eye" icon in the View column. It is possible to delete the last reconciliation made (should there have been an ...
Reconcile
Overview It is important to reconcile your Trust Bank account statement with GuestPoint Owner Accounting regularly. Reconciling GuestPoint with your Trust Bank Account statement Enter the closing date of your bank statement Enter the closing bank ...
Banking History
Banking History Overview Apply an appropriate date filter to view card and cash deposits from the past. Clicking on the "eye" icon in the View column will open a copy of the deposit slip for the banking.
Banking
Overview This area is designed so that each credit or eftpos card transaction can be reconciled against the total amount taken for the day. Similarly, you can also reconcile every cash transaction, with the total amount of cash deposited into your ...
Unit Accounts
Unit Accounts content TBC
Tenant Accounts
Tenant Account content TBC
Supplier Accounts
Supplier Accounts content TBC
Revenue
Revenue Overview The Revenue account shows all allocated revenue and all unallocated revenue, and splits the revenue into the same categories that can be seen on the 3-Way. As with all accounts screens, you can drill down to see the individual ...
Receipts and Payments
Receipts and Payments Overview The Receipts and Payments account shows all inward Receipts and all outward payments too and from the Trust Account, and splits the payments into the same categories that can be seen on the 3-Way. As with all accounts ...
Owner Accounts
Owner Accounts Overview The owner accounts screen shows details of all owners, which units they own, their current and past transactions and the ability to print the Owner's Statement. You can drill down on each owner to see transactions, and you can ...
Business Accounts
Business Accounts Overview The business account details all revenue earned by the business, and breaks down the revenue into each transaction account. It allows you to drill-down into each transaction account, to see each transaction within. Side by ...
Reports tab (Owner Accounting)
Owner Accounting Reports Overview GuestPoint Owner accounting has a variety of reports and report types. From the Reports tab, select the tab along the top, and select the report you wish to print. The filters and options available will differ per ...
Permanent Rentals (Owner Accounting)
Permanent Rentals Overview GuestPoint Owner Accounting makes it simple to create and manage permanent rental leases. Here you can manage tenant details, rental frequencies, bonds, additional charges and manage and receipt off funds received from the ...
Owner Accounting: Bookings tab
Overview of the Bookings tab This tab contains all past, current and future bookings contained within the GuestPoint PMS and their current status. It is also possible to drill down on each booking and see further information, including allocations, ...
Overview of owner accounting
Welcome to GuestPoint Owner Accounting! The GuestPoint Owner Accounting module provides a simple and powerful solution for Management Rights properties. GuestPoint Owner Accounting is divided into six main sections. You can access each of these ...
Dashboard
Overview of the Dashboard The Dashboard tab gives you instant feedback on how your property is performing. This screen is divided into the following widgets. Health Check The Health Check widget notifies you of any outstanding tasks or issues that ...